Casper Amateur Hockey Club
Policy Manual
(Revised May, 2008)

I.  GENERAL

A.	ADMINISTRATION

	1.	General:

		a.	These policies are guidelines for the Casper Amateur Hockey Club.  				Final decisions regarding all governance rest with the Membership or 				with the Board of Directors according to the Bylaws of the club.

		b.	The Casper Amateur Hockey Club must abide by all City of Casper rules.
	
		c.	No one may approach the City Council or its members as a representative 				of the CAHC unless approved by the Board of Directors.
	
		d.	Any Board members missing two meetings may be requested in writing 				to attend the third meeting or tender resignation.

	2.	Ice Scheduling:

		a.	All scheduling of CAHC ice time, including pre-season ice time, will be 				conducted through the CAHC scheduling committee or designee.  

		b.	All ice schedule times and hourly fees for that ice are set by contract with 				the City of Casper.

		c.	CAHC shall set dates and fees for all hosted tournaments prior to season 				start.

	3.	Sponsors:

		a.	Ice Boards/Banners:  Ice Board/Banner sponsors belong to CAHC and 				shall be maintained by CAHC, not the city.
		
		b.	CAHC gives each sponsor a wreath @ Christmas as a ŌThank YouĶ.

		c.	All sponsors are included in any programs printed for the club for the 				season.	

		d.	All sponsors will be acknowledged on the CAHC website.	
B.	REGISTRATION AND FEES

	1.	The annual registration fees for all age levels and divisions shall be set by the 			CAHC Board of Directors by August of each year for the upcoming hockey 			season.

	2.	All registration fees are to be paid in full by the date of registration or as follows:  			1/4 at registration, 1/4 by September 15, 1/4 by October 15 and final payment due 		by January 15th.  

	3.	CAHC registration refunds shall be given under the following schedule if fees have 		been paid in full & CAHC Bookkeeper is notified in writing:

		a. 	Skater withdraws prior to October 31: 100% refund.
	
		b.	Skater withdraws after October 31 but prior to November 30: 66% refund. 				
		c:	Skater withdraws after November 30 but prior to December 31: 33% 				refund.

		d.	Skater withdraws after December 31: NO REFUND
		
		e.	Refunds & Suspensions: Fees shall not be reduced to players under 				suspension.  Refunds to players who leave travel teams for any reason 				shall be determined by the team manager.
	
	4.	Registration refunds if only partial fees have been paid shall be calculated by 			determining what amount the player would owe based on the above schedule 			(assuming that a full registration fee been paid) and refunding the difference, if 			any, between the amount owed and the amount paid.

	5.	All individuals with outstanding balances for anything (including in-house and/or 			travel fees) from previous season(s) at the time of registration need to bring their 			account current and paid in full and must pay 1/4 of current year registration with 			registration before they will be allowed to register for the upcoming season.
	
	6.	For any check written to CAHC, fees of $25.00 will be charged for each returned 			check.  After two checks have been returned, the Club may request cash or money 		orders.

	7.	Before being eligible to take the ice, all players and their parents must have a 			signed Code of Conduct.


C. 	FUNDRAISING:

	1.	All fundraising, except that outlined below, shall be coordinated and requires 			approval through the CAHC Board of Directors or Goalkeeprs, whichever is more 		appropriate before being undertaken.
	
		a.	Fundraising done at hosted tournaments (i.e. raffles, Goalkeepers souvenir 				sales, puck toss, etc.) is allowed without specific or prior approval.  

			i.	Proceeds from Travel Tournaments go towards the hosting team(s), 				including the proceeds paid to the club for Goalkeepers souvenir 					sales.

			ii.	25% of puck toss, raffle, & Goalkeepers sales from a House 					Tournament can be used towards theYear End Awards for Mini 					Mite, Mite & Squirt divisions.  

		b.	In-kind donations or unsolicited cash donations with a value of less than 				$200.00 are allowed without specific or prior approval.  

		c.	Donations of any value from CAHC members or their families are allowed 				without specific or prior approval but, need to be reported to the CAHC 				Board of Directors.  

		d.	Fundraising for the Eddie McPherson Tournament is exempt from any 				restrictions and the proceeds are directed to that foundation. 

D.  	VENDORS:

	1.	All vendors wishing to engage in commercial enterprises using CAHC, its players, 		coaches or property, must submit proposals to the CAHC Board of Directors. 

	2.	The Board will approve any such commercial activity for a period of no more than 		one year.

	3.	All vendors will provide for and pay for any additional fees required by the City 			of Casper.

	4.	Unless otherwise specified, 10% of commercial revenues will be returned to 			CAHC.




II.  TEAMS

A.	GENERAL

	1.	Skaters:  No one may skate on the ice unless he/she is registered for that age leves, 		and that age level is on the ice at that time.  A skater may not skate with a younger 		sibling to assist the coach. The only exception to this is if the older skater is 			actually registered as a student coach for that team, in accordance with USA 			Hockey guidelines. 

	2.	Equipment Requirements & Injuries:  Players on the bench, including those 			injured, must wear full equipment, including skates (USA Hockey and insurance 			regulations).  If a player is hurt on the ice, his helmet must be left on if possible.  			If it is taken off to check for injury, it should be put back on to skate off and while 		the player is on the bench.

	3.	Locker Rooms:  Team manager or designee will sign out locker room keys for all 			teams.  Rooms will be inspected after each use (noting problems) and the key then 		returned to the Ice Arena.  Coaches or managers will accompany players in the 			locker rooms at all times.

	4.	Games:  Team representatives will schedule parents for scorekeeping, penalty 			box, etc. during  the season. If conflicts arise, age representatives should be 			notified to find replacements.

	5.	Skate-Ups:  There will be NO skate-ups allowed.

B.	EQUIPMENT

	1.	Jerseys:  Goalkeepers will issue jerseys for each in-house team which are turned 			back into the club at the end of each season, except Mini Mite jerseys, which 			players keep each season.  Travel jerseys, for age Bantam and below, shall be 			checked out through Goalkeepers.  A damage/cleaning deposit shall be collected 			which will be returned at jersey check-in, in either the full amount or a lesser 			amount depending upon the condition of the jerseys.  Midgets purchase their 			jerseys.  No team will be allowed to wear any Casper OilersÕ jerseys without 			prior approval of the Board.

	2.	Goalie:	 Goalkeepers shall check out goalie equipment, if needed, to the head coach 		of a team that is Peewee age or below.   

	


	3.	Return:  All rental equipment is to be returned to Goalkeepers via a team 				representative or age representative at the end of the season.  Failure to do so 			jeopardizes a playerÕs registration for the next year, as that player will be assessed 		the value of the equipment.

	4. 	First Aid Kits: CAHC shall provide two (2) first aid kits that shall be kept at the 			front desk for in-house and tournament play.

C.	IN-HOUSE TEAMS

	1.	Team try-outs & Drafting:  Testing of all players for in-house team drafting will 			be completed within the first three (3) weeks of the official start of the season.  			Each age group is responsible for administering its own testing.  The coaches will 			arrange for the testing and drafting of teams with the assistance of the age group 			representatives for the respective age group. 

	2.	Practices:  A minimum of two practices shall be held for every game by in-house 			teams from the beginning of the season until January.

	3.	WAHL Play:  If there are 2 or fewer In-House teams registered for any age 			division in which there is a WAHL sanctioned league, the teams will be 				required to play in WAHL.

	4.	Cross-ice:  Cross-ice practices and games will be incorporated into the Mini-			mite, Mite and Squirt age groups as deternined by the Coaching Committee and 			the appropriate Age Representative.  

	5.	Goaltenders:  There will not be designated goaltenders for the House hockey 			season.  All players will be encouraged to rotate as goaltenders and skaters.

D.	TRAVEL TEAMS

	1.	Team try-outs & Drafting:  Travel teams will be picked only by a committee 			consisting of the travel team coaches, at least one representative from the coaching 		committee, and at least two (2) other independent people/evaluators from outside 			that age group.  Testing results can be used as guidelines.    Try-outs will be held 			for all interested players.  If numbers permit multiple teams may be rostered.  			However, final decisions rest with the coach(es).

		a.	Mites:  There will be no try-outs for any Mite team wishing to travel.  All 			mites will be eligible to participate on a rotational basis.  Additionally, 				no Mite team will be allowed to participate in more than 4 out-of-town 				tournaments per year or more than 1 out-of-town tournament in a 3 week 				period of time.
	2.	Individual Fees:  All travel team members will pay a travel fee calculated and 			assessed by the clubÕs Bookkeeper in an amount to cover ALL the current season 			expenses.	

	4.	Dress Code:  Whenever Travel team players are representing CAHC, they shall 			dress either in the authorized CAHC warm-ups or in dress slacks, shirts & ties as 			specified by the team coach(es)

	5.	Referee Charges:
	
		a.	Age Peewee & Below: Travel teams, for age Peewee and below, shall be 				billed for the full amount of referee charges applicable to their home games.  			House game refs are covered by registration fees.  

		b.	Bantam/Midget/High School: CAHC will pay for half (1/2) of the referee 				charges for Bantam/Midget/High School home games since no in-house 				play occurs at these levels.  If there is no House hockey, this 					provision will apply to the teams playing in WAHL.


III.  COACHES

A.	CLINICS

	1.	Local clinics:  Coaches and assistants are required to attend the coachÕs clinics 			organized by CAHC.  CAHC will pay for clinic fees unless a coach fails to 			complete the test and certification. 

	2.	Out-of-town clinics:  CAHC will pay the fee and Goalkeepers will pay for 			expenses for CAHC coaches to attend out-of-town coachÕs clinics provided the 			CAHC Board 	of Directors approves the attendance in advance. 

B.	FINANCES

	1. 	Coaching Credits: Each team shall be allocated $300.00 credit for skating fees, to 			be divided among coach(es) of that team as they shall decide among themselves.  			Each coach credit is to be applied to the skating fee the coach chooses.  No one 			coach shall be allowed more than $150.00 credit per year per team. 

	2.	Cash Advances: One coach of a travel team may request a travel cash advance in 			an amount not to exceed $200.00.  This request must be made by completing a 			Travel 	Team Advance Form, signed by the coach and the manager, and should be 			submitted at least five days before the trip.  Expense report forms with receipts 			attached, signed by the coach and the manager must be given to the club 				bookkeeper before another cash advance can be requested.  The following 				expenses are allowed: 
		
		a.	Meals:  $25.00 per day ($5 Breakfast; $8 Lunch; $12 Dinner) 
					NO ALCOHOLIC BEVERAGES     
		
		b	Lodging:  Room only (NO incidentals)
	
		c.	Mileage:  at the rate of 50.5 cents (IRS rate) per mile, based on a standard 				map.

		d.	Unused cash may either be returned or used for a future trip, but in no case 			shall the total cash owed the club exceed $200.00 (left over cash plus new 				cash advance).  At the end of the season, all unused cash shall be returned 				to the club.

C.	MISCELLANEOUS

	1.	Student Coaches: In accordance with USA Hockey guidelines, must be 13 years 			old and should be at least 1 age group above age coaching.

	2.	Helmets:   All Coaches MUST wear helmets when on the ice.

	3.	Coaches (or managers) will accompany players in the locker rooms at all times.


IV.  REFEREES


A.	CLINICS
	
	1.	CAHC will pay for ice time used for referee clinics.

B.	FEES 
	
	1.	USA Hockey Fees:  CAHC will pay for USA Hockey fee assessed to first year 			Level 1 referees who successfully complete the examination. 

C.	2.	Referee Fees:  Fees for Referees will be established annually prior to the start of 			the season by the CAHC Board based on recommendations from the Referee 			Committee.